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Office Services Coordinator

Rotterdam, Netherlands

Job Summary

We are seeking a full-time, office-based Office Services Coordinator to join our team in Rotterdam. If you want an exciting career where you use your previous expertise in Facilities and have a strong desire to develop and grow your career even further, then this is the opportunity for you.

Responsibilities

  • Coordinate facility renovation/improvement/relocation projects for our Rotterdam office;
  • Is responsible for office reception area, being the point of contact for office visitors, clients and associates;
  • Supports administration of company vehicle fleet, inclusive of registrations, insurance, invoicing and other related tasks;
  • Assists in the coordination and organization of meetings, events and appointments for all groups within the office, as requested;
  • Work with HR and IT to welcome and onboard new starters to the Rotterdam office;
  • Ensure routine and preventative maintenance activities are scheduled, completed and documented in the work order system;
  • Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds;
  • Organize desk and office assignments and flexible office arrangements;
  • Coordinate administrative services including mail distribution, shipping and receiving, supply inventory, and front-line office support including reception;
  • Contribute to our Health & Safety program across EMEA as well as support the overall department as we build this program;
  • Coordination of Environmental regulations and local compliance;
  • Use internal facilities management software to manage planned and reactive maintenance tasks;
  • Under direction of the Finance function, support local invoice flow and coordinate expenses submissions; responsible for receiving and managing incoming invoices using internal finance/invoice management systems when required;
  • Provide reporting and information for country budget planning for facilities related costs;
  • May be responsible for other projects and responsibilities as assigned;
  • Happy to work autonomously with remote management.

Qualifications

  • Minimum of 2 years facilities coordinator experience or 3 plus years of office administrator;
  • A good understanding of Dutch health and Safety regulations for the workplace;
  • Good knowledge in Health and Safety, Risk Assessments, HVAC systems, project management and emergency procedures (considered as a plus);
  • Communication, negotiation and relationship-building skills;
  • Proactive attitude and the ability to ‘make things happen’;
  • Attention to detail;
  • Team-oriented and skilled in working within a collaborative environment;
  • Very good command of English & Dutch.

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.

Why Medpace?

People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.

The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.

Medpace Perks

  • Hybrid work-from-home options (dependent upon position and level)
  • Competitive PTO packages
  • Company-sponsored employee appreciation events
  • Employee health and wellness initiatives
  • Flexible work schedule
  • Competitive compensation and benefits package
  • Structured career paths with opportunities for professional growth

Awards

  • Recognized by Forbes as one of America's Best Mid-size Companies in 2021, 2022 and 2023
  • Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility

What to Expect Next

A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

EO/AA Employer M/F/Disability/Vets

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