Executive Assistant
Job profile
Due to the temporary absence of a colleague on medical leave, we are currently looking for an experienced Executive Assistant to support our Commercial team and senior leadership. We are looking for an independent and reliable right-hand who keeps an overview, acts quickly, and ensures everything runs smoothly. In this role, you’ll be working at the intersection of commerce and organization, directly contributing to the success of our commercial strategy. We are looking for someone who thrives in a fast-paced, professional environment and takes full ownership of their work.
Responsibilities
Events
• Organizing internal meetings, client visits, and external events.
• Take the lead in planning and coordinating activities for international industry events as well as local initiatives.
• Ensuring flawless execution and follow-up for events.
• Being present on-site to coordinate and oversee logistics when necessary, and ensure flawless execution.
• Capture and coordinate any required follow-up actions after events.
General Executive & Administrative Support
• Manage complex calendars and schedules for senior leadership.
• Coordinate comprehensive travel arrangements, including flights, hotels, ground transportation, and dining.
• Proactively monitor travel plans to ensure all bookings are up-to-date, and respond swiftly to changes.
• Handle daily correspondence and communications with the utmost discretion and professionalism.
• Support contract management processes and maintain administrative oversight.
• Provide high-level general administrative support as needed.
Languages
Good command of the English, both excellent verbal and written communication skills.
Application and important dates
If you are interested in this temporary position (32 hours per week) and you would like to join our company, we look forward to your application no later than 1 December 2025.
Contact
For further information, please contact Isobel Bennett or Saskia Hendrickx, at tel. +31(0)24 37 27 700
Your profile
Your CV should show that you have:
• Minimum 5 years of experience as an Executive Assistant or in a similar role, with demonstrable experience supporting C-level executives.
• Experience supporting commercial teams or senior management is a plus.
• Confident in using Microsoft Office applications (Outlook, Excel, Word, PowerPoint); SAP experience is a plus.
• Flexible mindset and willing to travel or attend events occasionally.
Personal skills
In interviews, you will be able to demonstrate your strong organizational skills and ability to prioritize effectively. You communicate clearly and professionally, both verbally and in writing, and are attentive to the needs of your manager and the team. You are proactive and anticipate what is needed, enabling you to independently identify and resolve issues.
Discretion and integrity come naturally to you; you handle confidential information with care and act as a reliable sounding board. You remain calm and flexible under pressure, allowing you to work efficiently in a dynamic and sometimes hectic environment. You are a true team player who easily builds and maintains relationships, both within the organization and with external parties.
Additionally, you have strong problem-solving skills and can quickly adapt to unexpected situations.
Our offer
We offer our employees a working environment in which trust, pride, and joy play an important role. We understand our economic, social and environmental impact on the wider world. We care - for each other, for partners, for patients and for society at large. We support various educational initiatives and actively contribute to charitable causes and to the development of the communities worldwide to which we belong. We offer a professional, yet pleasant and informal working environment with short communication lines, focus on cooperation and appreciation of initiatives.