Contracts Specialist I

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Contract Specialist I

About the Role:

Join our multi-cultural team as a Contract Specialist I, supporting the EMEA region. You will coordinate and manage processes related to tender submissions, approvals, and documentation, working closely with Account Managers.

Key Responsibilities:

• Support EMEA Account Managers and Service Managers with CRM activities, tender reviews, approvals, and documentation.
• Maintain and update standard operating procedures with Global Process Managers.
• Develop work instructions, train team members, and support onboarding.
• Propose and drive improvements through projects and quick wins.
• Mentor team members to ensure their growth and success.
• Serve as a backup for daily operations and processes.

Daily Activities:

• Review and submit tenders and RFQs, follow up on approvals, and ensure CRM records are complete.
• Evaluate bid documents, resolve terms needing approval, and coordinate with functional owners.
• Review and draft sales-related documents for compliance with corporate policies.
• Lead meetings with Account and Service Managers for timely submissions.
• Handle supplier registration, public contract administration, and compliance.
• Request and manage bank guarantees and bid bonds.
• Support master agreements and non-disclosure agreements, coordinating with Legal and Business units.
• Renew standard documentation and maintain centralized contract files and databases.
• Manage processes with various partners across the organization.

Required Knowledge, Skills, and Abilities:

• Understand legal, financial, regulatory, and business risks in sales orders and contracts.
• Familiar with pricing, delivery, Incoterms, warranty, and payment terms.
• Balance business needs with potential risks and customer requests.
• Maintain high integrity, intensity, innovation, and involvement.
• Show dedication to meeting performance goals.

Job Requirements:

• Professional education MBO+, preferably a Bachelor's degree with experience in sales support, service, order fulfillment, or business administration.
• Proficient/native in German and English.
• Proficient in Office packages (Outlook, Excel, Word, PowerPoint).
• Ability to work independently and as part of a team, with a collaborative approach to achieving goals.
• Excellent verbal and written communication skills.

Benefits:

• 13th-month salary, holiday allowance, and up to 6% annual incentive bonus.
• 40 days of holiday per year.
• Flex benefits such as bike plans and tax benefits on gym memberships.

Apply today to join our team and make an impact in an international setting!