Assistant MIDI

WHO ARE WE?

ROPU MIDI is a Regional Operating Unit that covers all local Human Pharma and Animal Health Operating Units across Belgium, Denmark, Norway, Finland, Greece, Portugal, Sweden, and The Netherlands. MIDI has a multicultural and diverse work environment. More than 1.800 employees are striving to work together to improve lives for patients and animals in our region.

THE OPPORTUNITY

As the regional Assistant (MIDI), you will provide essential secretarial, organizational, and project-based support to the MIDI management and business teams. In this highly collaborative role, you will ensure the smooth coordination of daily operations by organizing on-site and virtual meetings, managing contract routing and follow-up processes, and serving as the first point of contact for budget-related topics.

Also, you will support the team with a wide range of administrative tasks, proactively managing timelines, milestones, and deliverables to keep projects on track. Your structured approach, attention to detail, and ability to work independently will enable the broader MIDI organization to operate efficiently and focus on strategic priorities.

This position is based in Amsterdam and reports directly to the Country Managing Director (CMD) MIDI.

This is an exciting opportunity to join an empowering, forward‑looking team where your energy, ideas, and ambition can truly shine. Step in if you’re ready to grow, collaborate, and make a real impact!

YOUR KEY RESPONSIBILITIES

• Complex calendar management with own decision-making competence.
• Travel management – booking business trips & contributing to the planning and monitoring of various budgets (i.e. personnel, travel) and its controlling.
• Ensuring the flow of targeted communication on mostly organizational, administrative & personal matters (i.e. create & send newsletters/announcements).
• Support onboarding of new colleagues in MIDI (e.g. prepare and execute on the onboarding checklist and schedule get-to-know meetings).
• Ordering of materials & (work) equipment as well as shipping of documents and materials in compliance with regulatory requirements.
• Organization/ facilitation of (complex) meetings, including content management (internal, local BI participants), taking care of agenda, hotel booking, logistics, dinner, flight transfers, request quotations, in case of F2F events hands on work to prepare location/welcome colleagues etc. 
• Support handling of remote meetings via MS teams using chat rooms, whiteboard, including minute taking for important meetings.
• Create POs (via WeBuy), create vendors (via MDM), following up on Open PO’s numbers with budget responsible, in particular supporting invoicing process, managing access rights, archiving etc. for the functions.
• Maintain overviews of budget status, including securing BI accrual concept/ Year-End Provisions for DP and DSS by (planned and actual spend, and effectively communicating about these topics to the relevant business partners).
• Take action proactively based on an understanding of Boehringer Ingelheims’ business strategy and MIDI objectives.
• Coordination/facilitation of assistant team efforts in the Amsterdam office.

WHAT YOU SHOULD BRING TO THE TEAM

• Bachelor’s Degree in Business Administration or similar working experience.
• Minimum 5 years of experience in an assistant role or similar (e.g., organizing events, coordinate projects between multiple parties, experience on financial tasks, etc.), preferably in an international environment.
• Experience with calendar support, scheduling meetings and organizing travel.
• Strong project & event management skills.
• Process orientation and digital savvy – proficiency with MS Office applications & online collaboration tools.
• Demonstrates proactive anticipation of needs, providing the right information, tools, or support before being asked — acting as a strategic partner rather than a purely transactional assistant.
• Ability to adequately prioritize tasks and activities in a flexible and agile manner.
• Strong communication skills and ability to collaborate effectively and communicate confidently with people at all levels both within and outside the company.
• Capability to work in a cross-functional setting and international environment.
• Service oriented mindset: helping and supporting colleagues is a big part of this role. With your positive and warm mindset, you create a good spirit around the office.
• Fluency in the English language is required.

WHAT WILL YOU GET IN RETURN?

Next to working in a Global Top Employer certified company that offers you the opportunity to develop and challenge yourself while learning from a fast-paced environment of our European MIDI region: 

• Be part of a wellbeing-oriented organization (Premium access to Headspace, OpenUP and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being) 

• Customized Development plan based on your role and aspirations, with several learning platforms such as LinkedIn Learning Premium (languages + training programs) and our Virtual Campus Lifelong learning at our Virtual Campus | Boehringer Ingelheim (boehringer-ingelheim.com) 

• A competitive salary range based on seniority and skills (plus annual bonus, 8% holiday pay and a company pension scheme) 

• Green mobility package where you get compensated even for cycling to the office – which is an inspiring, sustainable (platinum-certified) building  

• Hybrid workplace model – flexibility to work from home within the respective country and the office and 31 vacation days to re-energize 

• Option to temporarily work from abroad for a limited period (up to 30 working days) - if applicable. 

• A very diverse team that enjoys fun activities and celebrations (e.g., Team events, Christmas Party) and values a respectful working atmosphere! 

What’s next?

Please submit your application before 9^th March 2026. We will have a look at your CV and cover letter. If we see a match, we will invite you for an interview to get to know each other. We will keep you posted during the process!

Screening:

In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (“SPL”). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.