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Office Assistant

Rotterdam, Netherlands

Job Summary

Our global activities are growing rapidly, and we are currently seeking a full-time, office-based Office Assistant to join our team. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you.


  • Under general supervision, provides support for local office administration and reception desk;
  • Use internal facilities management software to manage planned and reactive maintenance tasks;
  • Under direction of the Finance function, may support local invoice flow; receiving and managing all the coming invoices using internal finance/invoice management systems;
  • Greets visitors and controlls the booking meeting rooms, assisting with the coordination of the meetings or other events;

  • Coordinate administrative services including mail distribution, shipping and receiving, supply inventory, and front line office support including reception;
  • Coordinate administration of building property, apartments, and company vehicles;
  • Submit office expense invoices within allocated budget, escalating approval when necessary;
  • Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds;
  • Under supervision, responsible for coordination of all health and safety procedures for a local office;
  • Under direction of IT function coordinate management of office telephony needs, including mobile phones and printing services;
  • Provide reporting and information for country budget planning for facilities-related costs;
  • Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies;
  • May be responsible for other projects and responsibilities as assigned.


  • Associate's Degree or equivalent or at least 2 years of experience in administrative services/office management;
  • Fluent in Dutch and English;
  • Basic knowledge in office management, Health and Safety, Risk Assessments and emergency procedures required;
  • Knowledge of MS Word, Excel, and PowerPoint;
  • Strong communication skills (both written and verbal); and
  • Excellent organizational and prioritization skills with a high attention to detail.

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.

Why Medpace?

People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.

The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.

Medpace Perks

  • Hybrid work-from-home options (dependent upon position and level)
  • Competitive PTO packages
  • Company-sponsored employee appreciation events
  • Employee health and wellness initiatives
  • Flexible work schedule
  • Competitive compensation and benefits package
  • Structured career paths with opportunities for professional growth


  • Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
  • Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility

What to Expect Next

A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

EO/AA Employer M/F/Disability/Vets


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Blijf op de hoogte van de laatste farma vacatures


Blijf op de hoogte van de laatste farma vacatures