Accounts Payable Representative II

Job Description

As the Account payable Representative and a member of the European Account payable team, you play a key role in controlling the cash flow by way of cash allocation to customer ledger accounts and in keeping the supplier's ledger up to date through different activities. The team has members from different nationalities as well as diverse backgrounds. Together we strive every day that any potential financial risks are kept to a minimum. We are pro-active to build relationships with suppliers are other departments within Thermo Fisher Scientific., sturdy relationship with national and international key suppliers and other partners in our business is fundamental for our success. We strive for an outstanding performance to chip into the overall performance of Thermo Fisher Scientific.

CONTEXT/JOB SUMMARY:

To work in a section within the Finance Department payable and Cash Allocation, to process all accounts payable invoices, credit notes, cash accurately, prompt to the accounts payable ledger. All statements are reconciled and investigated.

Work flexibly within the Finance department for all Europe ensuring that the sections and your individual goals are met in the most effective manner.

Though the multi-Skilling and Finance Department training develop Individual skills and knowledge across the Accounts Payable and Cash Allocation Section.

WORKING RELATIONSHIPS:

Working within a remarkably lively team of sixteen people across UK, Sweden, and Netherlands you will supply comprehensive administrative support to the Accounts Payable manager who is based in the UK.

JOB DESCRIPTION :

Responsibilities and Positive Performance Indicators

Process all purchases (supplier invoices) and refunds (credit notes)

Analyse purchases by expense type (coding invoices) accurately.

Maintain a Ledger set to you.

Ensure the accurate treatment of VAT on expense invoices.

Reconcile supplier accounts and resolve differences.

Maintaining the Purchase Order System direct deliveries and ensuring they processed every day.

Allocating Direct Debit Payments accurately on Suppliers Accounts.

Reconciliation of ALL Purchase Ledger Accounts to Supplier Statements within the period.

Chasing Credit Balances by phone and letters/Emails

European Intercompany balances/ Netting payments in the absence of others.

Maintain documents pertaining to Sarbanes Oxley requirements and ensure accurate control procedures are in place for all legislative and regulatory requirements.

Delivery of team important metrics

Ensure own by handling workload appropriately to ensure own targets are delivered on time and on target.

Ensure clear and immediate communication to other team members and supervisors when issues arise to ensure the team objectives are met.

Self-development

Demonstrates an ongoing dedication to self-learning and self-development.

Manage own workload and raise potential issues to lead and Manager.

Working within a team

Build constructive working relationships, characterized by high level acceptance, partnership, dedication, and mutual regard.

Treats other team members with respect and encourages the trust of others. Gains dedication and involvement of relevant personnel.

Displays a positive demeanor and reserve about work to be done, reporting personnel, management, and employer policies even in times of change.

Communication

Clearly and authoritatively communicates both verbally and in writing with individuals, their team’s customers, and external contacts.

Communicates a clear message to the rest of the team.

All issues identified whether actual or potential are appropriately discussed in a timely basis.

Evaluating processes and procedures.

Continually consider the processes and procedures accepted in the team with a view of offering potential improvements to Manager and lead to make the team more effective.

Consult with other external institutions where needed to aid with the resolution of enquiries and improvement of processes.

Ensure acceptance of the Sarbanes Oxley procedures for all areas of responsibility e.g., daily reconciliations, invoice processing and reconciliation of Cheques returned.

Education and Required Skills

You will have at least 12 months experience in accounts payable Finance administration support.

Proficient in the Dutch and English language, and the ability to work under your own initiative.

You must be well organised and be able to manage different tasks at one time.

Strong affinity for numbers

Proficient in the use of Microsoft office tools, especially Excel

Great accuracy and attention to detail is necessary, together with adhering to agreed timescales which may involve time pressured working and unsocial hours.