EXT Unit Project (Sales) Coordinator

THE OPPORTUNITY

Are you experienced in coordinating projects, adept at handling various systems, and working seamlessly with different team members? Do you possess excellent communication and stakeholder management skills? Are you a proactive individual with a winning attitude? If so, we invite you to join our dynamic and fun Sales team in Amsterdam!

As the EXT Unit Project (Sales) Coordinator for Cardio-Renal-Metabolism (CRM), you will support our Field Force team with a range of practical and administrative tasks. These include working with vendors, using internal systems to create purchase orders and track invoices, registration of events, and keeping CRM data up to date. You will also work closely with venues and external partners to arrange meetings, order lunch, and handle other logistics.

This position is based in Amsterdam and reports directly to the Marketing Team Leader Human Pharma.

This is a fantastic opportunity for an experienced administrative professional who wants who wants to be part of a professional and motivated team, driving meaningful results. Join us if you want to make the difference.

YOUR KEY RESPONSIBILITIES

• Provide logistic and administrative support for internal and external meetings / congresses, including venue & catering coordination.
• Create, release, print, and/or send invitations using systems such as Canva/Vault/Arvato).
• Create registration links in our attendance tool for organized events.
• Ensure an accurate and clear financial overview: maintain overviews of invoices, create purchase orders (WeBuy), commitments, and planned activities; regularly share updates with budget owners.
• Be in contact with internal colleagues from several departments, such as field force, finance,  procurement, marketing.
• Maintain and update records in Veeva CRM: add missing service providers, upload relevant documents (quotes and invoices) and close events. Add hospitality details to events for transparency register CGR.
• Provide support in coordinating conferences from salesteam: in collaboration with Regional Account Managers (RAMs) liaise with the vendor for stand placement, etc.
• Manage consent processing and ensure documentation.
• Manage facility-related tasks, such as stock management and ordering of materials.
• Requesting accreditation from various professional associations for our educational courses, coordinating the corresponding invoicing process and communicating the progress within the team.
  
  

WHAT YOU SHOULD BRING TO THE TEAM

• Education in project management, business administration or similar.
• At least 3 years of experience in a similar role.  
• Fluent in the Dutch & English languages.
• Ability to plan & organize.
• Solid time management, prioritization and scheduling skills.
• Excellent stakeholder management skills – you feel energized while being in touch with different stakeholders (colleagues, vendors, etc.) to make sure that tasks get executed on time.
•  A positive, proactive attitude and strong communication skills.
•  Accountable, result-oriented, and innovative mind-set.

WHAT WILL YOU GET IN RETURN?

Next to working in a Global Top Employer certified company that offers you the opportunity to develop and challenge yourself while learning from a fast-paced environment: 

• Be part of a wellbeing-oriented organization (Premium access to Headspace and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being) 

• A competitive salary range based on seniority and skills and 31 vacation days to re-energize 

• Customized Development plan based on your role and aspirations, with several learning platforms such as LinkedIn Learning Premium (languages + training programs) and our Virtual Campus Lifelong learning at our Virtual Campus | Boehringer Ingelheim (boehringer-ingelheim.com) 

• Green mobility package where you get compensated even for cycling to the office – which is an inspiring, sustainable (platinum-certified) building  

• Hybrid workplace model – flexibility to work from home within the respective country and our sustainable (platinum-certified) office  

• A diverse team that enjoys fun activities and celebrations (e.g., Team events, Christmas Party) and values a respectful working atmosphere! 

Please note that for this position, an external contract is being offered.

Please submit your application before 25th September.

What’s next?

We will have a look at your CV and cover letter. If we see a match, we will invite you for a face-to-face interview at our office, to get to know each other. We will keep you posted during the process!

If you have any questions related to the recruitment process, please do not hesitate to contact Talent Acquisition MIDI: TalentAcquisitionMIDI.EU@boehringer-ingelheim.com

Screening:

In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (“SPL”). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.