Administrator, Compliance

Administrator, Compliance

Location: Groningen, the Netherlands
Status: Full-time, Onsite

QPS Netherlands B.V. in Groningen is part of a global organization and conducts drug research for international pharmaceutical and biotechnology companies. From our bioanalytical lab in Groningen, we support complex studies with precision, care, and compliance. To help keep our quality systems sharp and our documentation on point, we’re looking for a detail-oriented and proactive Administrator, Compliance to join our team.

About the Role

As Administrator, Compliance, you’ll play a vital role in keeping our quality systems organized and our documentation flowing smoothly. You'll work in a regulated lab environment that values accuracy, thoroughness, and clear communication. From maintaining document records to tracking compliance reports and prepping files for archiving, you'll be part of the backbone that supports our scientific operations. This is a full-time, onsite position in a fast-moving, highly regulated setting—ideal for someone who’s organized, adaptable, and enjoys being the go-to person for keeping things in order.

You'll report to the Senior Director of Compliance and Scientific Support and work closely with both operational departments and document control teams.

Your Key Responsibilities

• Organize, prepare, and file regulated documents in paper and digital formats

• Track, archive, and maintain study files and internal document overviews

• Manage updates and compliance reports for lab departments

• Support the preparation and processing of quality system documents

• File key legal and regulatory documents (e.g., CDA, MSA, GDPR)

• Monitor document expiration dates and support timely renewals

• Conduct document scanning and support archiving of training records

• Assist with audit finding tracking and compliance status checks

• Liaise with Sponsors regarding studies reaching archive limits

• Contribute to reviews of SOP archives under supervision

• Support daily lab operations with documentation and compliance-related requests

Who Are You?

• You’re detail-oriented, organized, and comfortable working in a regulated environment

• You bring a combination of relevant education and/or work experience in administrative or compliance roles

• You have strong communication skills and a proactive attitude

• You’re computer-proficient, especially with Microsoft Office 365

• You’re comfortable working onsite in a lab-office hybrid environment

• You understand the importance of handling confidential and regulated materials with care

• You enjoy working in a team and thrive in a structured, process-driven setting

• Experience in a regulated laboratory or GxP environment is a plus

What We Offer

• A professional, supportive work environment in a purpose-driven research organization

• The chance to contribute to high-impact projects that advance human health

• A collaborative team where your attention to detail truly makes a difference

• Opportunities to grow and learn in a quality-focused role

• Competitive compensation and a solid benefits package

• An onsite role in our Groningen facility with all the tools and support you need

Ready to Join Us?

If this role sounds like the right fit for you, we’d love to hear from you. Please send your application (CV and short motivation) to HRM.NL@qps.com .

Vaccination Policy

To maintain a safe working environment, QPS offers a vaccination program that includes the Hepatitis B vaccine. For certain roles, participation is required due to the nature of the work. For this role, joining the program is voluntary, though we do strongly encourage it as part of our commitment to workplace well-being. By applying for a position at QPS, you acknowledge that you understand this policy and agree to follow it as it applies to your specific role.