Financial Administrative Coordinator (Life Sciences) / Financieel Administratief Coördinator (Life Sciences)

Financial Administrative Coordinator (Life Sciences) / Financieel Administratief Coördinator (Life Sciences)

QPS Netherlands B.V. – Groningen
24–32 hours per week , with flexibility to spread hours across weekdays in a way that fits your schedule (during standard business hours)

Closing Date : 27 April 2026

QPS Netherlands B.V., based in Groningen, is part of QPS Holdings LLC, a global, full-service contract research organization supporting pharmaceutical and biotechnology companies from early discovery through clinical development. At our Groningen site, laboratory teams operate in a highly collaborative, regulated environment, delivering high-quality data for international studies.

About the role

At QPS Groningen, we are looking for a financially minded project administrator who enjoys bringing structure to complex workflows. In this role, you will take ownership of study budgets, financial tracking, and invoicing processes, ensuring that performed work aligns with what is billed. You will act as a key link between laboratory teams and finance, keeping data accurate, complete, and audit-ready within our systems. This position is ideal for someone with a background in financial administration or project support, who is comfortable working in a structured, regulated environment.

This is an office-based position in Groningen. We’re happy to accommodate school or family schedules, as long as hours are worked during normal business hours.

What you will do

• Own financial tracking and alignment – maintain study budgets and databases, perform reconciliations, review performed vs. invoiced work, approve invoices within scope, and flag discrepancies

• Work within systems and ensure data integrity – support activities in LIMS and related systems, ensuring completeness, accuracy, and traceability of study records

• Act as a key coordinator – serve as a reliable link between laboratory teams and finance, ensuring smooth communication and workflow alignment

• Provide flexible operational support across study teams as needed

What you bring

• HBO, MBO or equivalent combination of education and relevant experience

• Experience with financial administration, budgeting, or invoicing processes

• Strong Excel skills and comfort working with database systems such as LIMS and Access

• Highly organized, detail-oriented, and able to manage multiple priorities

• Clear and professional communication skills with business-level proficiency in Dutch and English

• Experience in a regulated environment (e.g., CRO, pharma, or laboratory setting) is preferred

• Experience in a laboratory or scientific environment is a plus, helping you navigate study workflows and systems used for invoicing and change orders (helpful yet not required)

Why QPS Groningen?

At QPS Groningen, strong operations are essential to strong science. In this role, your work directly supports the quality, compliance, and efficiency of our studies. You’ll join an experienced, collaborative team with short communication lines, modern facilities, and the stability of a global CRO combined with the accessibility of a local site. If you enjoy bringing structure to complex processes and working across both documentation and financial workflows, we’d be glad to hear from you.

This job has a closing date of 27 April 2026; prescreen calls will occur the week of 04 May and onsite interviews during the week of 11 May.

Vaccination Protocol

At QPS, we care about keeping our workplace healthy and safe. Our vaccination program, including Hepatitis B, helps support that goal. Participation may be required for some roles and is voluntary or encouraged for others. By applying, you acknowledge that you understand this policy as it relates to your role.